Nov 2019

RFP Pre-Development Meeting

_____Discuss Agency Project Lead Person’s Responsibility and Procurement’s Role

____ Discuss outcomes to service – Mindfulness about the true intention

How many people will be affected?

What communities will benefit?

How will this service make the environment healthier?

____ Review the RFP Development Worksheet

_____	Does the Agency have any Exhibits that need to be part of the RFP?

_____ Discuss scoring menu and customize to the RFP needs and outcomes

_____ Discuss references scoring

_____	Discuss Program Proposal page limit

_____	Has Agency Lead asked Committee Members to participate? C&P will send Outlook meeting notices.

_____ Verify requisition was entered and approved in the PeopleSoft System

_____ Has the Agency DA provided input yet?

_____ Discuss project timeline and meeting needs:

Pre-proposal meeting date and County staff to invite

Buyer and Agency Lead evaluate pricing

Pre-score meeting (especially for software and committees with non-county people)

Committee meeting to evaluate proposals

Committee meeting to prepare interview questions and interview agenda

Interview time slot